Circular

Circular 7 - Registration Process

Interamerica Support Centre • 5 June 2025
Circular 07-IARConf-2025

Registration Process for the 29th Interamerican Scout Conference

 
Dear friends in Scouting,
 
In this circular, we share information on key aspects to consider when registering participants for the 29th Interamerican Scout Conference, which will be held from October 30 to November 2, 2025, in Willemstad, Curaçao.
 
Step 1: Pre-registration Process - NSO Level
  1. Pre-registration must be completed per delegation using the following form: Click here to download.
  2. A letter of endorsement from the National Scout Organisation must be attached for all delegation members.
  3. Submit via email to [email protected] by the official NSO contact, preferably before June 30, 2025.
 
Step 2: Registration Process - Individual
After the delegation confirmation
Once the delegation from each National Scout Organisation has been confirmed, each participant will receive an individual email to complete:
  • (Mandatory course, certificate will be required) 
 
All NSOs are encouraged to carefully consider the composition of their delegation, ensuring it reflects the diversity of the Movement in their country in terms of gender, age, and cultural representation. Following the Conference Rules of Procedure, NSOs are also encouraged to ensure that at least one-third of their delegates are young people under the age of thirty (30) and that there is gender balance.
 
If you have any questions or need assistance during registration, contact Laura Delgado from the World Scout Bureau, Interamerica Support Centre, at [email protected].
 
Registration Deadline
The individual registration and payment period closes on August 30, 2025.
 
Changes in Delegation Participants
Any changes in the delegation must be communicated by email before the registration deadline on August 30, 2025.

Participation Fees

Early Bird Payment

A special discount has been established for delegates who complete their registration and payment for their participation by June 30, 2025.

 
We recently shared Circular 4 outlining the updated participation fees for the 29th Interamerican Scout Conference:
Category
Participation fee
Delegates
$800 USD
Delegates (early bird payment until June 30)
$700 USD
Delegates and observers under 27 years of age
$700 USD
Observers
$850 USD

 

What's included in the Fee

Meals Included:

  • Lunches and coffee breaks (Oct 30 to Nov 2)
  • Night of the Americas standing dinner (Oct 31)
  • Closing dinner (Nov 2)
 
Transportation Included:
  • Airport transfers Curaçao International Airport (CUR) to/from Venue Hotel
  • For arrivals: October 29-30
  • For departure: November 2-3
 
Not Included:
  • Accommodation (participant responsibility)
  • Other meals not listed above
  • Other expenses not listed above

 

Accommodation

Details and prices for staying at the venue hotel and alternative hotels in Curaçao are available on the event website.
 

Payment Methods

The fee for delegates and observers can be paid using any of the following methods:
  • Bank transfer: Please email us at [email protected] to receive the bank account details. Once the transfer is made, the bank receipt and the list of people the payment corresponds to must be emailed.
  • Credit card payment: To pay by credit card, please contact us at [email protected] to coordinate the process and receive the payment link.
  • Western Union: Payments can also be made via Western Union. For this option, please email [email protected] to receive instructions on how to proceed.
 
Visa, Passport, and Vaccinations
Each delegation is responsible for verifying visa requirements to enter Curaçao. You can check this with your travel agency, transportation companies, or by visiting this website. We recommend that all participants check the validity of their passports and the necessary documentation in advance, as visa applications usually need to be submitted at least one month in advance.
 
If an invitation letter is required to process the entry visa(s) to Curaçao, it must be requested in advance by emailing [email protected], attaching a scanned image(s) of the passport(s).
 
Each delegation must also verify if any vaccinations are required to enter Curaçao. Visitors aged 9 months or older arriving from areas at risk of yellow fever must present a valid vaccination certificate.
 
Some exemptions exist for specific regions within high-risk countries; however, at border control points, the assessment is done at the country level, not by particular areas. We recommend reviewing this aspect in advance to avoid any inconveniences.
 

Important Deadlines

Date
Action Required
June 30, 2025
Early Bird Payment Deadline 
June 30, 2025
Pre-registration recommended deadline
August 30, 2025
Final registration and payment deadline
August 30, 2025
Deadline for delegation changes
 
Yours in Scouting,
 
 
Rubem Tadeu Perlingeiro
Chairperson
Interamerican Scout Committee
 
Diana Carrillo 
Regional Director
World Scout Bureau - Interamerica Support Centre