Circular 5 - Code of Conduct and Conference Officers Nominations and Code of Conduct

Circular 05-IARConf-2025

Code of Conduct and Conference Officers Nominations

Dear friends in Scouting,

We are pleased to share Document 3: Code of Conduct, which outlines the principles and behavioral standards expected of all participants before, during, and after the Regional Conference.

This Code plays a key role in ensuring a safe, inclusive, and respectful environment, aligned with the core values of Scouting and supporting open, constructive collaboration among all involved.

We encourage all Member Organizations and delegates to review the document and embrace its spirit as part of their preparations. The Code of Conduct is available in the Documents section of the Regional Conference Website.

CODE OF CONDUCT

Call for Nominations to the Resolutions Committee, Credentials Committee, and Tellers

In accordance with Rule 5 of the Rules of Procedure, we invite Member Organizations to submit nominations for the following roles at the 29th Interamerican Scout Conference:

Credentials Committee

This Committee, composed of three members from different Member Organizations, is responsible for verifying the registration and accreditation of all participants. In collaboration with the Regional Office, it ensures proper representation, confirms voting rights, supports the resolution of any accreditation issues, and reports on quorum.

Resolutions Committee

The Resolutions Committee, composed of five members, four of whom must belong to different Member Organizations, supports Member Organizations and the Regional Committee in reviewing and processing draft resolutions, amendments, and emergency resolutions. It ensures compliance with procedural guidelines, provides technical and language support, and consolidates similar proposals. It also facilitates discussions during plenary sessions and prepares official documentation of resolutions.

Tellers

The Tellers, five people from different Member Organizations, are responsible for ensuring the integrity and transparency of the voting process, with support from the Regional Office. They supervise elections, count and verify votes, and report results to the Conference Steering Committee.

Important

All Conference Officers must be part of their delegation, either as delegates or observers.
At least the following must be physically present for the entire duration of the Conference:
- Two out of three members of the Credentials Committee,
- Three out of four of the members representing different Member Organizations, and
- Two out of five of the Tellers.
Conference Officers may not be candidates for election to the Interamerican Scout Committee.

Deadline for Nominations

Nominations must be submitted no later than 30 June 2025 at 23:59 GMT-5 via the following form: https://app.smartsheet.com/b/form/928a6087049c4a72bbd5a63400485ec1

All nominations will be acknowledged upon receipt. Provisional appointments will be shared in a future Circular no later than three months before the Conference and will be formally approved by referendum. The dates of the referendum will be communicated in an upcoming Circular.

For more details, please refer to Rule 5 of the Rules of Procedure (Conference Document 1).

For any questions, please contact us at [email protected].

Yours in Scouting,

Rubem Tadeu Perlingeiro

Chairperson

Interamerican Scout Committee

Diana Carrillo

Regional Director

World Scout Bureau - Interamerica Support Centre