Circular No. IAR-C08-2024-EN
Call for the XI Interamerican Scout Summit 2024
1. Background and Context
The purpose of the Interamerican Scout Summit is to hold an intermediate meeting between the Interamerican Scout Conferences and jointly review the progress of the regional strategy and begin preparing our next regional plan. This is possible thanks to the collaboration of the National Scout Organization (NSO) representatives who will be there.
In the same way as on previous occasions, a participatory process has been designed for the formulation of the Regional Plan 2025-2028, which will allow the participation of adults and young adults who are part of the NSOs of the Region, seeking an alignment between the Global Strategy 2024-2027 and the current needs of the NSOs. The XI Interamerican Scout Summit is one of the milestones in this planning process. It will allow us to consolidate the final elements of the new Regional Plan's formulation and achieve the NSOs' commitment to its objectives.
2. Objectives
The objectives of the XI Interamerican Scout Summit are the following:
- Bring together the national representatives of the NSOs to share the progress of the current Regional Plan.
- Formulate the key performance indicators, in a draft version, for the objectives of the Regional Plan 2025-2028.
- Define the commitments of NSOs to the objectives of the Regional Plan 2025-2028.
3. Participants
To contribute adequately to the achievement of the objectives of the Summit, it is proposed that the delegation of each NSO be made up of:
- The Chairperson of the Council, Board or National Committee, as the representative of the NSO.
- The National Chief Scout, Executive Director, or General Commissioner, because of the leadership tasks usually assigned to them.
- The International Commissioner, due to their international relations duties.
- Young Scouts or leaders between the ages of 18 and 26 inclusive.
The Interamerican Scout Committee recommends that delegations balance generations, genders, and people who fulfill responsibilities in the governance and operation of the NSO. If the suggested persons cannot be part of the delegation, it is requested that the representatives of the NSO have sufficient knowledge and understanding of their national strategic plans and can make national commitments concerning the fulfillment of the objectives of the Regional Plan.
Each National Scout Organization may register up to 8 participants in its delegation to the XI Interamerican Scout Summit.
4. Date and modality
The XI Interamerican Scout Summit will be held from November 29 to December 1, 2024. The event will be held in person at the Quirama Venue Hotel and Convention Center located 30 minutes from the José María Córdova International Airport in Rio Negro in the city of Medellín. Quirama Village, El Carmen de Viboral city, Colombia. (https://www.comfenalcoantioquia.com.co/personas/sedes/hotel-recinto-quirama).
In order to disseminate the event and the results obtained, some of the sessions will be broadcasted in the social media channels of the Interamerican Scout Region.
The event will have interpretation to the official languages of the Region, Spanish and English.
5. Participation fee
The participation fee approved by the Interamerican Scout Committee is four hundred and twenty US dollars per person (USD $420). This fee includes:
- Event participation kit.
- Transfer from the José María Córdova International Airport in Rio Negro to the event venue, round trip.
- Accommodation for two nights (November 29th and 30th) at the Quirama Hotel and Convention Center. Accommodation will be in a double room.
- Food, which includes lunch on November 29 until lunch on December 1.
- Refreshments during the days of the Summit.
- Dinner and cultural activity on November 30th.
- English-Spanish simultaneous interpretation service during plenary sessions.
- Session support materials.
In the case of requiring additional nights of accommodation, please indicate it in the registration form and establish communication with Javier Cruz Castillo, National Chief Scout of the Association of Scouts of Colombia via email to [email protected], who will be able to guide you in this regard.
It is essential to emphasize the need for each participant to have travel insurance to cover any medical care expenses that may be required. Each participant is responsible for covering all the immigration and health requirements established by the Government of Colombia for entry into the national territory.
6. Registration Process
To register, participants must complete the registration form at the following link:
https://app.smartsheet.com/b/form/1908eefd458c41a2ad3406b81c11cf56
The registration period will close on November 1, 2024.
As requirements for registration, participants must attach the following documents when completing the form:
- Safe from Harm Course Certificate. As usual, participants are required to present the certificate of the Safe from Harm course. An update has been made to the online courses, so we invite you to learn about it and take the course that we will use from now on as a requirement for participation: SfH1: Fundamental Learnings of Safe from Harm.
- Certification of your OSN. Letter from the NSO certifying that they have been designated to participate in the Summit and that they meet the requirements outlined in this circular.
We bid you farewell in the hope of your enthusiastic participation in our Summit, which we are sure will be a crucial moment in our region and where we will have the opportunity to meet again.
Yours in Scouting,
Rubem Tadeu Perlingeiro
Chairperson
Interamerican Scout Committee
Diana Carrillo
Regional Director
World Scout Bureau
Interamerica Support Centre
